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Administrative Support Associate - OLLI, Office Coordinator (up to 19 work hours per week and is non

Location: Galveston, TX
Post Date: 11/19/2018
Min Qualifications
High school or equivalent; 2 years related experience, 85% spelling accuracy, type 40 words per minute. JOB DESCRIPTION: To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.
Specific Job Related Duties
  • Up to 19 and 1/2 work hours per week and is non-benefit bearing position
  • Manage registration and membership data and process payments from members.
  •  Assist with curriculum development and publication including posting on OLLI website
  •  Assist with set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs)
  •  Assist with A/V, computer, and other classroom needs
  •  Prepare classroom handouts and flyers for general distribution 
  • Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends
  • Represent OLLI at public functions, sometimes with OLLI display board and handouts
  •  Occasionally drive to League City or Houston to assist with OLLI classes at those locations
  •  Drive to campus from 4700 Broadway to deliver items to Development Office, Bursar, mail room, etc.
  • Originate and type correspondence
  • Complete database entry and reporting



Work Schedule

This is up to a 19 and 1/2 work hours per week position which is non-benefit bearing 

Preferred Education

Some formal college credits, college degree preferred; 

Preferred Skill/Competency

Microsoft Office:  Outlook, Word, Excel

Willing to become proficient with computer set-up, PowerPoint projectors, other A/V equipment


Preferred Work Experience

2 years related experience, familiarity with special needs and characteristics of aging individuals.


Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Req id: 62503 Apply