The University of Texas Medical Branch Acquisition Specialist, Sr in Webster, Texas

Min Qualifications

Bachelor’s degree or equivalent in related field; 5 years related experience, CPM, CPPO, or CTPM certification within 18 months of appointment in title.

JOB DESCRIPTION:

To provide advanced professional advisory, technical, and administrative skills necessary to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulation, policies and procedures. Primarily responsible for performing various tasks related to the Procurement Cycle from procurement planning through order fulfillment for complex procurements including institutional master supply/service agreements and licensing and leasing agreements. Assist in the operational planning and administration of an assigned service area(s).

Salary Range

From $54,240 To $67,800 Annually

Specific Job Related Duties

  • Assists Customers in procurement planning and project coordination by providing budgetary/cost analysis, sourcing, technical & commercial recommendations, defining project scope and requirements, scheduling and risk/benefit analysis information for high level and/or complex projects.
  • Actively engages in supplier sourcing and development activities including outreach to Historically Underutilized Businesses.
  • Coordinates and leads purchase and contract negotiations developing appropriate strategies and statics to minimize institutional risks and achieve best value.
  • Prepares purchase order/contract documents in accordance with approved templates/formats and ensures inclusion of all appropriate terms, conditions and requirements.
  • Provides information to Customer to ensure Customers' understanding of purchase order/contract requirements and obligations including Customer's responsibility, if applicable, for contract management and managing supplier performance.
  • Responsible for providing clarification of purchase order/ contract terms and requirements and/or identification of discrepancies and negotiation and resolution of disputes.
  • Issues purchase order releases and/or contract amendments consistent with the requirements of the agreement
  • Monitors supplier and/or customer performance, as applicable, regarding compliance with contract requirements and Purchasing policies and procedures.
  • Provides recommendations and/or prepares appropriate documents for contract renewals, extensions, modifications and termination in coordination with Customer and Purchasing Management.
  • Ensures that all procurement documents (i.e., bids/proposals, correspondence, purchase orders, amendments, etc.) are complete and properly organized, filed, recorded, stored and archived in accordance with applicable policies and procedures.
  • Analyzes market trends and evaluates potential sources of supply; Forecasts and analyzes customer ordering habits/trends to determine cost saving and contract opportunities.
  • Facilitates the coordination of effort between multiple teams to meet outcome beneficial to the customer needs.
  • Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations.
  • Develops a strong partnership with customers to proactively understand their ordering habits and trends to assist with their needs.
  • Serves as liaison between vendors, the institution, and departments.
  • Corresponds with parties involved to assure that orders, shipping, and deliveries are timely and in order.
  • Responsible for coordinating process activities of direct areas of responsibility, as well as assisting with effective performance management and coaching of assigned staff members.
  • Coordinates, facilitates, and assists with team responsibilities and administrative duties required of all Supply Chain’ teams (i.e. strategic planning, team meetings, time capture, records retention schedules).
  • Develops and maintains effective relationships with internal and external customers and serves as a principal liaison between customers and operations.
  • Works closely with customers and service/process areas in proactively facilitating the resolution of problems/issues and consults with customers/areas on process improvements to reduce/eliminate problems.
  • Coordinates and/or assists in the development of service/process area policies and procedures.
  • Adheres to internal controls and reporting structure.
  • Performs related duties as required.

Preferred Skill/Competency

  • Demonstrates good negotiation skills and understanding of negotiation strategies and tactics
  • Demonstrates the ability to manage varied work and heavy work load at times with short deadlines
  • Demonstrate the ability to read, interpret and apply legal theories and concepts to develop and negotiate purchase order/contract terms and conditions to minimize institutional risk.
  • Proficient technical writing skills and ability to write specifications.
  • Excellent organizational and project management skills
  • Demonstrates the ability to proactively assist customers with their immediate and long term needs.
  • Working knowledge of special terms and conditions of the State of Texas.
  • Basic accounting skills.
  • Ability to analyze data.
  • Working knowledge of financial purchasing on-line system (e.g., Oracle/Peoplesoft).
  • Demonstrates good customer service skills.
  • Good verbal and written communications skills including the ability to plan, organize, and lead meetings or conduct presentations.
  • Detail oriented.
  • Good overall knowledge of the acquisition process, policies, and procedures for the public sector.
  • Good problem resolution skills.
  • Ability to work in a team based environment contributing ideas, participating in team decisions, and achieving team outcomes.

Closing Statement

#facil

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Title: Acquisition Specialist, Sr

Job ID: 56209

Location: Webster

Business Unit: FACSV