The University of Texas Medical Branch Senior Business Coordinator - Contract Administration in Galveston, Texas

Min Qualifications

Bachelors degree or equivalent and 2 years of office related experience.

JOB DESCRIPTION: To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

Salary Range

Salary starts at $46,320, actual salary commensurate with experience

Specific Job Related Duties

(Financial related tasks)

  • Maintains financial stability of Process through effective and accurate inventory control and cost analysis.

  • Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.

  • Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.

  • Conducts cost studies and monitors Process’ charge structure/billing system.

  • Monitors the Process’ accounts receivable and posting of revenues.

  • Analyzes financial data and initiates appropriate action when necessary.

  • Develops and maintains annual accounting and budget reports.

  • Identifies variances in expenditures and makes recommendations for resolution.

  • Participates in Process budget discussion and develops Process budgets.

  • Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.

  • Trains others in financial duties and responsibilities.

(Customer Service)

  • Works with customers to provide improved reports.

  • Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.

  • Responsible for administrative support tasks at the executive level.

  • Ensure smooth and seamless service in the executive office, managing day-to-day activities.

  • Ability to think independently and make decisions as necessary.

  • May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

(Miscellaneous)

  • Stays current with applicable policies, procedures, rules and regulations

  • Recommends, initiates, and facilitates the collaborative development of team process change and new programs.

  • Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.

  • Assists in Process projects by coordinating activities, maintaining records, and reporting on status.

  • Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.

  • Good overall knowledge of "expert" skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.

  • Adheres to internal controls and reporting structure.

  • Performs related duties as required.

Preferred Skill/Competency

The preferred candidate will posses the following:

Intermediate to Advanced Excel Skills

Experience with PeopleSoft/DataMart

Experience with Hyperion

Experience with budgeting

Degree in Finance/Accounting preferred

Preferred Work Experience

Previous UTMB experience.

Closing Statement

#csrv #prof

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Title: Senior Business Coordinator - Contract Administration

Job ID: 53617

Location: Galveston

Business Unit: FINCE